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Posts Tagged ‘ERP Software’

Capturing Multi-Level Training Opportunities at the Annual Users’ Conference

Friday, May 1st, 2009 by Alex Smith

In a few days, the Enterprise 21 user community will gather in Chicago, Illinois for TGI’s annual users’ conference, Enterprise 2009. Without question, attendees from all organizational levels will find Enterprise 2009 an educational and rewarding experience. Read More…

TGI’s annual conference is suitable for technical employees, functional end users, and executive level staff members. The conference is designed to educate, foster networking, and provide an avenue for open, two-way dialogue between TGI and Enterprise 21 users. While attendees enjoy the less formal evening events over dinner and socializing, the conversation typically flows towards best practice usage, functionality questions, and future software enhancements.

Each year, TGI hosts and facilitates an event that is a must-attend conference for Enterprise 21 users. TGI’s customer base, however, makes each year’s conference a true success. As the software developer, TGI spends substantial time preparing for the workshops and training sessions. The conference agenda is simply the foundation, however, as each conference session is enhanced dramatically by those in attendance; peer-to-peer interaction and participation provides the greatest learning opportunities.

TGI’s executive staff and senior development team members attend the conference each year. This creates a powerful three-day training session for users. Although interaction with this resource pool is extremely valuable, it is the interaction between users that tends to show the greatest rewards. From discussions on testing and in-house user training to custom reports and functionality usage, the users share and discuss their company’s experiences and best practices with Enterprise 21.

Thankfully, TGI has recognized and embraced this phenomenon and built time into the conference to encourage and foster peer interaction. When the conference was in its infancy, we attempted to fill every minute of the event with TGI-led user education. The conference has since evolved, and we have opened the floor to users more and more each year. TGI-led instruction and education is still the staple of the agenda, and the conference is driven by training and the exploration of Enterprise 21’s newest functionality. That being said, as the years pass, the mechanism of content delivery and the opportunities for user interaction and discussion become more fluid and more available. As the agenda adapts, the conference provides more value to the user community as CEO’s speak with other CEO’s, and accountants learn from other accountants.

Any educational opportunity offers an avenue for learning, skills development, and enrichment; an ERP software user conference is no different. The event benefits a wide range of individuals regardless of their position or functional focus. For these reasons, TGI customers continue to participate in TGI’s annual users’ conference year after year.

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Extending CRM Usage to the Executive Level

Tuesday, April 21st, 2009 by Alex Smith

What if an executive could see into the future? What if an executive could see past the internal rhetoric to dig deep into the sales funnel or customer base and spot sales growth or dips well before they actually occur? Without question, this insight would dramatically impact the decision-making ability of the executive, as well as provide a more adaptable organization. While some may refer to this as the works of a fortune teller, the “crystal ball” exists today and is utilized by savvy executives in many small to mid-market companies. This crystal ball is far from voodoo or hocus pocus; it is the power of a strong customer relationship management (CRM) ERP software solution. Read More…

A business executive recently said, “I would give anything to be able to have visibility into my sales funnel and future revenue stream. In fact, I’d give anything just to be able to know what my sales representatives do each day and if they are actually making the sales calls they claim.” Given the amount of CRM capabilities that are available in the SMB market, this statement is surprising. While CRM was at its infancy stage years ago, the CRM packages of today are powerful.

In Enterprise 21, CRM is more than a module. It is fully-integrated into Enterprise 21 and reaches across the entire ERP suite. It is closely tied to online quoting and order management, accounts receivable, and even manufacturing and shipping. This holistic approach takes the usage of CRM from the sales force and extends it into the entire back office and the executive level. It allows CRM to become a tool for the entire organization.

When CRM data and usage is integrated into a decision support system, the daily activities of quoting, forecasting, and sales call reporting all become strong resources. These generic actions provide a consolidated view of the organization’s past and future activities.

In Enterprise 21, a CEO can see a wide range of information right from within his or her own personal dashboard. The dashboard not only provides information specific to the CEO’s needs, it provides it in the manner he or she desires and allows for further drill down or detailed analysis. This permits the CEO to view critical information such as sales funnel trending, anticipated revenue, and even a given sales person’s daily activities such as onsite sales calls, outstanding quotes, and newly entered sales orders. While this may be too much information for some, to the CEO who has four new hires, it may be just the information that is needed to know if a specific sales representative is delivering as promised.

CRM information can be extended even further to trigger alerts when changes occur in an existing customer’s buying trends. The worst customer is not the customer that constantly complains; the worst customer is the customer who quietly takes part or all of their business elsewhere without any notification or warning.

While Enterprise 21’s CRM functionality cannot change the customer’s communication style, the CRM module can warn of an unexpected drop or delay in a customer’s ongoing purchases or buying trends. While these CRM-based alerts are not necessarily a crystal ball, they are powerful and provide a means for facilitating proactive behavior on the part of the sales force or management team. Most importantly, the alerts and other dashboard information provide the information necessary to move the company from reactive behavior to much more successful proactive operations and communications.

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The Secret to Increasing Distribution Service Levels and Fill Rates

Wednesday, March 25th, 2009 by Alex Smith

A key element to the success of wholesale distributors is to simultaneously manage appropriate inventory levels while maintaining high levels of customer service and satisfaction. Depending on the reliability of the distributor’s supply base, performing these tasks effectively may seem virtually impossible. Achieving desired service and order fill rate goals is based on the successful implementation of an effective inventory replenishment program. While the concepts of inventory replenishment, service levels, and order points have been used for decades, the number of distribution companies who understand and utilize these concepts is significantly lower than one might imagine. The fact of the matter is that most distribution companies struggle with inventory optimization. Read More…

While there are complexities in the details, at an overall level, smart distribution companies are focused on delivering the highest possible service levels to their customers while minimizing on-hand inventory. For distributors, long-term profitability is contingent upon having the right products available to meet customer demand at the right time. If this concept is so elementary, why do so many companies struggle with establishing optimal inventory levels, and why do distributors struggle to have adequate product supply to fulfill customer orders?

The two-word answer to this conundrum is “service levels.” Excellence in distribution is synonymous with the ability to supply customers with a high service level that is both consistent and reliable.

What is a service level? Service level refers to an organization’s ability to enter and ship all of the items requested on a given sales order to meet the customer’s desired receipt dates. This means there are no inventory shortages or backorders, and the order is filled within the customer’s requested delivery window.

In TGI’s Enterprise 21 ERP system, a service factor can be defined by item or SKU, which defines the desired line item fill rate for that given item. Service factors can be set on a global basis or can be defined uniquely by location or facility. For some fast-moving items, a service factor of 95 or 99 may be desired, while others may require much lower service levels of 50 or 60.

How does Enterprise 21 use service factors? Once a service factor is defined – by SKU – Enterprise 21 uses the service factor in its time-phased inventory replenishment process. In Enterprise 21, a service factor of 95 implies that 95% of the time a customer places an order for a given item, the item can be shipped out of inventory, while a service factor of 99 means this is to occur 99% of the time.

In Enterprise 21, the inventory replenishment process analyzes supply and demand to help distribution organizations improve order and line item fill rates and optimize their overall inventory management performance. The process considers a variety of criteria such as desired service level and safety stock, minimum and maximum inventory levels on a product-by-product basis, on-hand inventory, forecasts and current customer demand, supplier lead times, minimum order requirements, and order multiples. In organizations with multiple facilities, Enterprise 21 can review requirements for an individual warehouse or distribution center and for the organization as a whole. Once the Enterprise 21 system’s inventory replenishment process calculates the necessary recommended replenishment quantity, the application generates online requisitions for review and conversion into purchase orders and inventory transfer requests.

What further sets Enterprise 21 apart is the continuation of this process to gather transactional data as things occur and to report on that information for analysis purposes. An integral part of Enterprise 21’s distribution software functionality is the ability to monitor service levels automatically and produce suggestions for necessary changes to existing replenishment rules. By interactively collecting and analyzing information such as order and line-item fill rates, Enterprise 21 produces reports and management alerts to notify the organization of any anomalies compared with existing service level metrics.

Successful distributors know the key to ongoing and improved profitability is due in large part to managing the balance between customer service and inventory levels. Enterprise 21’s advanced inventory replenishment capabilities, including the use of service factors, are just one of the reasons leading distributors adopt Enterprise 21 for its complete distribution software capabilities.

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Justifying a Software Selection Project in Our Current Economic State

Thursday, February 19th, 2009 by Alex Smith

As 2009 arrives, companies of various sizes contemplate the year ahead and consider their options for remaining both profitable and viable in a world of relative economic uncertainty. As such, business leaders are adjusting to the new economic challenges and market conditions. While all of this uncertainty will eventually stabilize, organizations must question what is next for them as a company and for their upcoming projects and applicable expenditures. Read More…

As has occurred throughout history, human nature evolves and the strong survive. Businesses are no different. Virtually every industry or sector has evolved in some manner over the last few months. The world of information technology has experienced its own transformation. Technology-based purchases are still occurring and companies are initiating new projects. The difference is the nature of the project and the decision making process surrounding the acquisition of the products or services purchased.

ERP software is, without question, a major endeavor for any organization. While a significant amount of work goes into both the selection and implementation of a new business software system, it does so with the ultimate promise of providing significant tangible and intangible benefits to the organization. ERP software can help transform an organization by eliminating internal weaknesses and by producing a roadmap for leaner, more efficient, and more profitable operations. It can be the saving grace for a struggling company, and it can help provide a solid foundation for a profitable tomorrow.

To achieve the project success and the promises ERP software offers, the ERP selection process needs to be tightly managed and executed in a very systematic manner. Now more than ever, the purchase needs to be based on known pain points or organizational weaknesses. The purchase needs to help solidify the organization’s future. The resulting purchase needs to allow for tangible benefits and a measurable return on investment. The purchase needs to be justifiable for both the selection team and the organization’s leadership.

While this may seem like a pipe dream to some, concrete return on investment is completely feasible when the right ERP software is purchased and implemented. From inventory reductions and improved order fill rates to more efficient back-office processing, ERP software can significantly improve an organization’s bottom line and overall profitability. ERP software can provide a genuine return on investment through lower inventory carrying costs, reductions in overtime hours, and more efficient production lines.

While these are only a few areas of ROI, they are realistic expectations when implementing a solid ERP solution. These benefits can provide a relatively fast payback, and they represent the means to justify the purchase that brings along with it a number of additional intangible benefits such as visibility to data, improved customer service, and an increase in overall customer satisfaction. Intangible benefits aside, in uncertain times, any major expenditure needs to be backed by measurable results.

If 2009 brings the promise of change, an ERP software purchase can help provide the catalyst for that transformation. It can provide the backbone for an organization’s future by offering a path to a more efficient operational flow and a more productive workforce in the months and years to come. It can be a justifiable purchase with solid return and measurable payback.

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Overcoming the Biggest Obstacle to Successful Enterprise Software Implementation

Thursday, February 19th, 2009 by admin

While most discussions about successful implementation of enterprise software focus on the critical tasks to be completed – training, testing, and data migration – the biggest obstacle to successful enterprise software implementation is getting key resources engaged and keeping them focused and energized enough to push the project across the finish line. Read More…

It is very common for there to be a lot of energy and enthusiasm from project team members when a new implementation project kicks off. However, as things continue to move forward – generally somewhere in the 90-120 day range of the project – things can begin to bog down. People have been working on the project for a sufficient period of time so the energy and excitement that they felt day 1 when the project kickoff occurred has worn off. And, by this point in the project, they have come to the realization that there is still a lot of hard work ahead of them to see the project through to success.

Some people continue to focus and grind out the days keeping an eye on the goal. Others become distracted and gravitate back to old habits and tasks that may seem urgent at the moment but will not be beneficial to helping get their company to the new software platform. Without an outside impetus to continue to move the team forward, things will stagnate. Then, there will be an epiphany some 30-60 days before a desired production go-live date when it is realized that 80% of the project time line is completed, and 50% of the work tasks remain. Too many times, the project team has become so blinded that they don’t even realize they have this amount of work to complete for a successful go-live.

So, what’s the remedy to this situation – to keep things from bogging down to the point where project success is in jeopardy? The answer is two fold.

First, it is imperative to keep the finish line in mind in some concrete manner. Discussing the objectives simply doesn’t make things vivid enough to keep the organization focused. Rather, making the objectives visual in some manner – with pictures and images that depict where the business will be after the project go-live date – will keep the goals of the organization much more alive and real to project team members.

The second, in addition to having the project manager monitor tasks and project progress, one can establish and monitor a project morale barometer – some means to measure how resources are feeling about the project and how engaged they are in completing their assigned tasks in a timely and high-quality manner. When things start to slip, there needs to be an action taken that intentionally breathes new life back into the project team member(s) who are struggling.

The sooner it is determined that the project morale barometer is starting to slip, the better the odds that taking appropriate actions will resolve matters and keep the project on track. Making minor course corrections during the project will keep the team moving toward the same goal. Left unchecked, even a minor deviation will cause the team to be miles off target several months down the road when it had intended to be ready to go-live with the software.

In conclusion, if project focus and morale are properly maintained throughout the software implementation process, then the customer should expect to have a highly successful go-live experience.

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Learning To Develop Your Own Reports In Enterprise 21

Thursday, February 19th, 2009 by Alex Smith

After the dust has settled from a software implementation and system users have become fully submersed in the various functions they perform on a day-to-day basis, one of the key areas of importance post go-live is to learn to develop personalized reports. Read More…

In Enterprise 21, reports can be generated in a variety of ways with each possessing varying degrees of difficulty and flexibility for customization. If you are only looking to export data out of the system and into a report, with appropriate security privileges you can simply click an icon that allows you to export the raw data that you are viewing directly into an Excel spreadsheet. The data you see in this report, however, is limited to the fields and data contained on the specific screen from which the data was exported.

The second way to generate your own reports in Enterprise 21 is to use the fully integrated business intelligence software. The business intelligence module is designed for users to view and track data residing primarily in Enterprise 21’s associated data warehouse in a variety of formats, including pie charts, bar charts, area charts, simple spreadsheets, a combination of graphs and spreadsheets, etc. With this reporting and analytical tool, users can “drill down” on information from high-level views to more detailed views, such as viewing sales over time to then viewing sales over time by customer or product.

A third way to generate reports in Enterprise 21 is through workbenches. Workbenches enable users to create and design their own inquiry screens without touching application source code. Users can choose any of a variety of fields to place on a given screen and then use these fields to generate data that can be put into reports in graphical or spreadsheet format. The benefit of using Enterprise 21’s workbenches to generate your own reports is two fold; first, the workbenches can be created on a user-by-user basis with no two workbenches being exactly the same, without touching application source code. Secondly, such a tool further alleviates users’ dependence on their software provider. The workbenches offer Enterprise 21 users a degree of independence on the part of the user after what was largely a dependent process in the software implementation project.

Finally, users can also be trained to develop reports using Crystal Reports. Depending on the complexities of the information contained in the report, this may or may not be an option for users looking to create reports without the help of a technical resource.

Having users within your organization learn to develop reports on their own is an essential part of the implementation process; remember, the implementation process does not end at go-live! In a world with routine (and lately, dramatic) price and market fluctuations, creating reports to track daily and weekly fluctuations and trends is vital to ongoing business success, planning, and forecasting.

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